Job Detail

How you will make an impact at Intertek:

 

Administration for Chemicals Group – CG

• Group project management:
  • Develop and maintain Project Management Spreadsheets.
  • Ensure that logs are updated and Project Managers (PMs)/Scientific Staff are aware of changes.
  • Maintenance and communication of Technical Staff Workload.
  • Maintenance of the Chemicals Database.
• Group meetings:
  • Prepare for, arrange and lead Group meetings on a weekly to monthly basis, including Goto Meeting, Microsoft Teams Meetings, Conference Call phone and technology set-up.
  • Maintain CG Activity log.
  • Maintain Hazard Communication log.
  • Follow up on leads and opportunities in iConnect.
• Project initiation:
  • Prepare/edit Proposals as required.
  • Coordinate credit checks with Accounting.
  • Oversee Corporate Risk Assessment, Legal Review and Project Initiation processes for new projects and agreements.
  • Liaise with clients and Intertek legal regarding Agreements (Non-disclosure Agreements (NDA), Master Service Agreements (MSA), Terms and Conditions (T&Cs) and Subcontractor).
  • iConnect Lead and Opportunity entry.
• Webinars:
  • Manage iConnect leads from webinars.
  • Review webinars for content and format according to brand guidelines.
  • Provide technical support on day of webinar.
• Request Purchase Orders (POs) from Corporate Operations as requested by CG staff for subcontractor invoices.
• Keep the Business Sources and Agreements tracker up to date including tracking clients with blanket agreements, clients with special payment terms, and conference leads.
• Arrange outgoing couriers, record courier dates for New Substance Notification (NSN) dossiers, and track outgoing couriers via internet.
• Photocopy and/or scan to pdf of documents, couriers, faxes, letters as required by staff according to CG protocols.
• Prepare U niversal Serial Bus (USB) keys for submission of information to the Government and delivery to clients as requested by staff.
• Compose and create letters, memos, fax cover sheets, binder materials, presentations, promotional material, graphs and charts as required.
• Prepare Payment Request Forms for Accounting for all non-travel CG group expenses ( e.g. Government fees for submissions).
• Document control including securing PDFs containing staff signatures and restricting editing in Word documents.
• Updating Chemicals Group CVs and one-page Biographies as required.
• Prepare and oversee logistics for client meetings.
• Arrange all travel requirements for senior scientific staff using Concur.
• Coordinate group members vacation requests with Corporate Operations and track vacation in the shared calendar.
• Organize work and social events for the team including preparing an agenda, preparing documents or presentations for meetings, and organizing group lunches or team building events.
• Support Government submission process including dossier preparation, Government correspondence and status tracking. Manage all government correspondence and update the Government Submissions Tracker and CG database as required.
• Develop and write Standard Operating Procedures for all admin functions within the group.
• Weekly/Monthly assigned project work, which often involves word processing and updating of tracking sheets.
• Liaising with and supporting staff in remote offices.
• iConnect:
  • Following up with scientific staff on open leads.
  • Entering/Winning/Losing Opportunities.
  • Entering in New Accounts and Contacts.
• Assist Accounting processes including timesheets, invoicing and project initiation. Support Accounting during audits to ensure quick and easy access to any requested files.
• Edit and format CG members PowerPoint presentations according to brand guidelines.
• Prepare expense reports for all senior staff. Ensuring all receipts are included and the Employee Travel Expense Report is filled out according to company policy.
• Train new staff on all procedures specific to the CG group. Help new staff complete their Onboarding Checklist by scheduling meetings and performing any other required administrative functions.
• Translations:
  • Work with one of several translation companies to ensure translations of documents are done accurately and in a timely manner.
  • Obtain multiple translation quotes if requested by the Project Manager.
  • Track completed translation fees in the Translation Request Invoice Log.
  • Track completed translations in the Translation Request Log and the Non-Library Phrases Log.

 

General Administration for Intertek Health Sciences

• Act as administrative support for other groups to cover vacations and excess work.
• Perform reception duties if Corporate Operations is unavailable. Direct general call inquiries to the appropriate group member.
• Monthly administrative meetings:
  • Provide feedback from CG staff at monthly administrative meeting to ensure that topics that are important to the group and discussed at the admin level.
  • Advise group of any changes to policy as discussed in the administrative meeting or provide a training session on new procedures as necessary.

 

What it takes to be successful in this role:

• Post Secondary Education - science background (environmental science, toxicology, human biology, biology, chemistry; biochemistry, etc.);
• Minimum 1-2 years experience in an office environment.

 

Personal characteristics:

• Strong organizational skills (time management).
• Team player with ability to multi-task.
• Advanced Executive skills, e.g. , letter writing, grammar, spelling, etc.
• Able to work with Windows software.
• Knowledge of Outlook/Word/Excel/Adobe/SharePoint/PowerPoint.
• Very detail oriented with high quality standards and ability to establish priorities.
• Knowledge of office equipment, i.e. , faxes, printers, etc.
• Possesses good judgment and works independently.
• Interpersonal skills both oral and written. Advanced organizational skills.
• Ability to self-monitor and edit own work and that of others.
• Scientific/technical aptitude to support growth in role.

 

Why work at Intertek?

Intertek is a world leader in the $250 billion Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. At Intertek, we exercise our spirit of innovation, the passion of our people and our unmatched customer commitment to realize our purpose of making the world an ever better, safer, and more sustainable place for all. Learn more about Our History and What We Do .

 

Intertek is c ommitted to a safe work environment for our employees and clients. Learn more about our COVID-19 Policy .

 

What we have to offer:

When Working with Intertek , you can expect salary and benefit package competitively placed within the local market.

 

About Us

Intertek Assuris is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

 

About the Team

Intertek Assuris’ business line is renowned for its high-quality solutions delivered through its global network of world-class scientific, engineering, toxicological and regulatory experts. Additionally, Intertek Assuris provides regulatory compliance support, as well as industry-agnostic solutions pertaining to sustainability, quality, and safety, empowering companies to mitigate risks and make informed decisions relating to their products and processes.

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.