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#Nowbrewing – administrative assistant, retail operations (Western Canada)

This job contributes to Starbucks success by providing advanced support of a confidential and complex nature to a department, discipline, zone, or regional office. Models and acts in accordance with Starbucks guiding principles.

Responsibilities and essential job functions include but are not limited to the following:

• Completes administrative projects including coordinating or tracking budgets, invoice coding, tracking travel expenses, updating databases, generating reports and identifying variances.
• Composes and types general correspondence including memos and e-mails. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits.
• Maintains regular and consistent attendance and punctuality.
• Orders supplies. Coordinates space and facilities moves and setup for new partners, including obtaining necessary computer equipment, phones, filing cabinets and other office supplies.
• Organizes and maintains filing system(s). Responds to phone calls and written requests for information. Researches issues and gathers information. May index records and information.
• Provides advanced administrative support and project coordination to multiple partners within a business unit or department. Identifies and implements processes to improve work flow, organization and communication. Serves as a primary point of contact to distribute material and communicate standard operating procedures. Responds to requests for information. Answers phones.
• Receives, sorts, and distributes mail. May manage large mailings or distribution of materials such as forms and brochures. May maintain department bulletin board or communications area. May order and replenish department supplies.
• Schedules and coordinates complex meetings, training, seminars, activities and business travel for departmental partners. May take and publish meeting minutes.

Summary of Experience

• General office administration

Required Knowledge, Skills and Abilities

• Ability to communicate clearly and concisely, both orally and in writing
• Ability to deliver excellent customer service
• Proficiency in Microsoft Word, Excel, Access, PowerPoint and Outlook
• Advanced knowledge of office procedures and general office equipment
• Ability to build relationships
• Ability to make recommendations on changes in approach, concepts, and the design of solutions as a member of a team
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
• Ability to handle confidential and sensitive information

Starbucks is an equal opportunity employer of all qualified individuals; including minorities, women, veterans, and individuals with disabilities, and regardless of sexual orientation or gender identity. Starbucks will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, state, and local ordinances.