Job Detail

Date Posted: June 17, 2022
Location: Edmonton, Alberta
Summary: Attend to the front office and provide administration assistance through day-to-day activities and clerical functions.

Key Accountabilities

• Greet customers, in person or on the telephone; answering or referring inquiries. Provide general information and refer inquiries to appropriate individuals.
• Maintain a neat and welcoming reception area.
• Operate the telephone system.
• Review, action and distribute all incoming and outgoing correspondence.
• Type, format, copy, distribute, file and retrieve correspondence, reports and documents of a routine and /or confidential nature.
• Sort fax’s and allocates to relevant staff and distributes mail, parcels and packages.
• Type documentations as required.
• Manage and maintain calendars and schedules. Prioritize appointments and proactively resolve conflicts.

• Organize and schedule meetings, including contacting participants, booking rooms, ordering refreshments.
• Prepare calendars and a daily folder that contains the relevant and pertinent meeting material.
• Maintain a comprehensive filing system in accordance with FourQuest records management system.
• Maintain the image of FourQuest by ensuring all correspondence prepared adheres to a consistent and professional standard.
• Make travel arrangements as required including booking flights, hotel accommodations, car rental and providing directions.
• Arrange for business travel requirements for staff.

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Attributes

Personal Characteristics

• Demonstrate the highest level of integrity and honesty.
• Goal oriented to achieve targets through an assigned team of sales professionals.
• Self-motivated, entrepreneurial, persistent and determined.
• Demonstrate high energy/activity levels.
• Drive for business results and continuous learning.
• Foster team spirit by working collaboratively with others.

Job Related Abilities

• Excellent interpersonal skills, polished appearance
• Excellent organizational skills and the ability to prioritize
• Service Orientation and deductive reasoning
• Detail oriented, extreme professionalism, multi-tasking, organization, confidentiality, ability to work under pressure.
• Ability to work with sensitive and confidential material.
• Punctuality, sense of urgency and responsibility are crucial for this position

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Education and Experience

• High School Diploma.
• No prior experience to < 1 year required as all training will be provided.
• Solid computer skills in a Microsoft Windows environment. Must include Word and Excel

Job Type: Full-time