Job Detail

Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning.

Values

Students come first. Learning is our central purpose. Public education serves the common good.

Culture

The CBE strives to create a dynamic, diverse, and collaborative culture. We value diversity and welcome applications from all qualified individuals.

Are you looking for an opportunity to join a team where your commitment makes a positive impact on the lives and learning of students? The Calgary Board of Education (CBE) is the right organization for you!

CBE Human Resources manages a roster of contingent casual on-call workers who are engaged to temporarily replace staff absences and to work on short-term projects. Work assignments may be scheduled in advance or the morning of the assignment. Roster staff enjoys the flexibility of working in schools and departments full-time or part-time with a minimum commitment of two days availability per week. If you are looking to work casually or if you would like to gain experience to move into a regular position, the Support Staff Temporary Roster maybe the opportunity you are looking for.

We are looking for reliable, self-motivated people to join our temporary roster team as on-call School Secretary / Office Assistants to perform clerical duties in support of, and to assist, in the day-to-day operation of the school and to maintain filing systems and computerized records related to students, accounting, inventories and other related school and/or office matters.

We are looking for committed people who have completed high school and have enrolled in, or courses towards, a recognized post-secondary Administrative Information Management Diploma or Office Assistant Certificate. The candidates should posses a minimum one year related experience in an office environment or completion of a recognized post-secondary certificate or diploma in office administration or its equivalent with successful practicum experience. Other equivalent combinations of directly related post-secondary education and directly related experience may be considered.

By joining the CBE as a temporary School Secretary/Office Assistant you will enjoy:

A great work environment with an organization that makes a difference in the lives of students every day;

• A great work environment with an organization that makes a difference in the lives of students every day;
• $21.32 (Grade C) per hour to start plus 6% vacation pay;
• Opportunities to advance your career.

Responsibilities

• Answers telephones and switchboard, relays messages, makes appointments and supplies factual informa¬tion to callers. Telephones parents concerning student absenteeism, check-outs, or early dismissals.
• Assists in dealing with counter inquiries. Supplies verbal information, makes appointments, distributes forms, student numbers and other specific information. May receive and register substitute teachers. Files and searches office records.
• May be delegated responsibility for documentation of student registrations, withdrawals, transfers, late attendance, misbehaviour referrals, detentions and attendance records. May request or forward Cumulative Record Folders for transferred pupils.
• May operate public address and intercom systems. Assists teachers with clerical and typing tasks. Processes incoming and outgoing mail. Maintains wall charts, bulletin boards, and other informational materials.
• Utilizes various kinds of automated equipment such as calculators, fax machines and microcomputers. Accesses computerized applications related to student systems, financial systems and purchasing systems. Operates various kinds of duplicating equipment for high volume reproduction.
• Checks, codes, and processes various documents. Prepares lists and tabulations which may involve arithmetic calculations. Compiles standardized reports and summaries from readily identifiable data.
• Maintains office supplies. Places orders and/or arranges for delivery of goods and services. Prepares files for storage, moves, and stacks filing cartons, retrieves and sorts stored material.
• Acts as cashier to receive monies, issues change and receipts, prepares bank deposits and prepares cash receipt records and summaries. From established lists, may sell bus passes and maintain clerical records of amount received and passes issued. May assist the school's Business Office.
• Performs other related duties as assigned.

Qualifications

Education and Experience

• High school completion
• Enrolled in, or courses towards, a recognized post-secondary Administrative Information Management Diploma or Office Assistant Certificate
• Minimum one year related experience in an office environment or completion of a recognized post-secondary certificate or diploma in office administration or its equivalent with successful practicum experience
• Other equivalent combinations of directly related post-secondary education and directly related experience may be considered.
• Fluency in spoken and written English and the appropriate second language in schools for bilingual programs is a strong asset

Demonstrated Skills and Competencies

• Knowledge of basic bookkeeping and office / records management
• Strong data entry skills with an emphasis on accuracy
• Ability to use computer applications such as word processing, spreadsheet, email and other information management tools.
• Strong customer service orientation
• Very good time management, prioritization, multitasking and organizational skills
• Ability to adapt and manage change
• Strong verbal and listening communication skills, combined with good written communication skills and very good interpersonal skills
• Ability and success in building productive relationships with co-workers, staff and other internal and external stakeholders
• Professionalism, tact, courtesy and diplomacy skills
• Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
• Good problem-solving and good decision making skills
• Use of appropriate judgement in a framework of predetermined methods, protocols and procedures
• Trustworthiness, integrity, dependability and reliability
• Personal suitability.

Police Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

Are you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of more than 125,000 CBE students? The Calgary Board of Education is looking for exceptional professionals to join our team. Our employees are highly valued and recognized, a career with the CBE offers incredible opportunities, rewards and supports.

We thank all candidates for their interest in this position however only those selected for an interview will be contacted.